Finance and Liaison Assistant


Higher Education Development Project

TERMS OF REFERENCE

 

Finance and Liaison Assistant

 

BACKGROUND

Afghan policy makers perceive higher education as a vital engine of growth and development. The higher education system produces a pool of high level human resources, including policy makers, administrators, managers, entrepreneurs, engineers, medical personnel, highly skilled technicians, as well as qualified teachers and academics, that are essential for economic development. The availability of such a pool of well-educated human resources will be of central importance for the overall future development of the country. Recognizing this, the Government of Afghanistan and the World Bank (WB) have agreed to support the higher education sector through a Higher Education Operation that will succeed the previous Strengthening Higher Education Project (SHEP). The new Higher Education Development Project (HEDP) will support the overall Government’s own effort to expand and strengthen its higher education sector.

 

THE PROJECT

 

The proposed project contains two components: (1) A program component that finances strategic initiatives to develop the higher education sector. The strategic initiatives are (a) increasing participation in universities in priority degree programs for national economic development, (b) modernizing and enhancing the quality and relevance of teaching and learning; (c) expanding the professional qualifications and skills of academic and technical staff; (d) strengthening governance, quality assurance and accreditation; and (e) stimulating development orientated research. And (2) a program operations and technical support component that would support project coordination, implementation, monitoring and evaluation, research activities, human resource development for academic managers and administrative and technical staff, policy studies, beneficiary satisfaction surveys, communications and policy dialogues. The Director of the Operations and Monitoring Support Team (OMST) in the Ministry of Higher Education (MoHE) will coordinate and facilitate the implementation of HEDP in close collaboration with its relevant departments.

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OPERATIONS AND MONITORING SUPPORT TEAM

 

Support under OMST will cover coordination, technical assistance (TA), monitoring and evaluation, research and policy studies, and communication. The technical assistance and capacity building activities of this component will assist the MoHE to implement the development initiatives of the NHESP-II. Policy studies could include tracer studies of graduates to analyse their job search and labor market experience, as well as beneficiary satisfaction surveys of staff and students of institutions and programs supported by HEDP. Resources for communication would enable higher education authorities to disseminate development initiatives to political authorities, policy makers, academics, students, and the general public. The team would help MoHE to fine tune policy reforms, such as piloting and evaluating innovative approaches to promote female enrolment in priority programs. Component 2 of the Project will also finance the incremental operating costs of an Operations and Monitoring Support Team (OMST) in the MoHE.

 

KEY TASKS

 

The main duties and responsibilities of the Finance Liaison Assistant are to:

 

  • Work closely with HEDP finance unit, MoHE, MoF, and Da Afghanistan Bank in order to follow up on payments to avoid delays.
  • Develop, maintain, and communicate a payment matrix to enable monitoring of financial activities.
  • Assist the finance unit in record-keeping and filing as required.
  • Ensure proper supporting documents are present prior to presenting the payment for further processing.
  • Responsible for swift communication with MoHE, MoF, and Da Afghanistan Bank (and any other external body) in processing of allotments and other finance related documents.
  • Responsible for following up on supporting documents with relevant departments within HEDP and MoHE.
  • Any other tasks assigned by the supervisor and department head.

REQUIRED QUALIFICATIONS AND EXPERIENCE

 

Bachelor Degree in Finance, Business Administration, or related Discipline is required. At least 3 years continuous financial management experience with national or international organizations.

 

SCHEDULE

The position is for the duration of the project, subject to satisfactory performance. There will be a probation period of three months. Annual performance evaluations will be organized by the Supervisor. Feedback will be obtained from the MoHE for the performance evaluation.

 

PROFESSIONAL COMPETENCIES

 

Ability to speak, read and write excellent English, produce project reports in English for regular and continuous presentations and computer literate

Ability to interact with senior academics and administrative staff in the universities

Ability to work with and be a partner of a team of diverse backgrounds

Ability to work efficiently and to meet deadlines

Ability to function effectively in a team environment inspiring trust and cooperation of other team members

Strong communication, negotiating skills and good interpersonal relations

 

CORE COMPETENCIES

Be able to communicate effectively both in the written and oral mode

Be culturally sensitive and possess good interpersonal skills

Be a self-starter and be able to work without supervision

Be well organised, reliable and able to deliver quality outcomes on time

Possess critical thinking and analytical skills

Must be willing to travel throughout Afghanistan