REQUEST FOR EXPRESSIONS OF INTEREST
Country: Islamic Republic of Afghanistan
Name of the Project: Higher Education Development Program (HEDP)
Implementing Agency: Ministry of Higher Education
Grant No: TF 0A0730
Project ID: P146184
Assignment Title Consultancy Services for the Assessment of Laboratory Equipment and Technical Staff Training Needs in 23 Public Universities
Reference No: HEDP-C-4
The Ministry of Higher Education of Islamic Republic of Afghanistan has received Grant from the Afghanistan Reconstruction Trust Fund (ARTF) Administered by International Development Association IDA, World Bank and intends to apply part of the grant proceeds to make payment under the contract for the Assessment of Laboratory Equipment and Technical Staff Training Needs in 23 Public Universities.
Objective and Purpose of Assessment
The objective of this assessment is to provide MoHE a good overview and current status of existing laboratories, technical staff appointed for these facilities and training need assessment to train technical staff. The purpose of the assessment is to determine whether the laboratory has the appropriate technical competence and complies with the requirements. This assessment will be used in providing short-term technical and maintenance courses for technical staff of laboratory technicians to improve their job-related skills. Upgrading skills of technical staff is critical to help improve the quality of teaching and student learning through providing quality and hands-on experience in laboratories.
Primary data has been conducted on the number of technical staff in laboratories in all public universities by HEDP coordinators the summary on the number of technical staff is included in this TOR for further clarification purposes.
Initially, the assessment shall provide a detailed review of the policy and procedures in place for maintaining an adequate supply of spare parts and consumable materials for keeping equipment and provide review of current competencies of the technical staff and required technical skills to maintain and operate the laboratory facilities (existing equipment).
The firm will prepare an inventory of current equipment (both operational and non-operational) per faculty, type, and discipline of each university. The consultant shall categorize laboratory equipment based on type and purpose of equipment. In consultation with the deans, academic heads, chief technicians, academic experts supporting the implementation of HEDP, and OBE/SCL Champions in the universities, consultant should also propose contents of the short-term training programs and identify possible trainers from within each university if available.
If the trainer is not available within the specific university then consultant shall provide further insight if the trainer is available at another university.
The consultant shall also provide terms of reference for the trainers or list of required competencies for trainers based on needs as part of the final report.
The consultant shall provide a detailed list of training needs of current technical stuff required for laboratory technicians of different types of laboratories.
Scope of Work
The consulting firm will conduct the needs assessment by offering leadership skills and technical expertise. The firm will be deployed for three months, from June 2017 to August 2017. Consultant firm will start from the preparation phase to the final report and findings dissemination with a possible extension depending on the type of emergency, needs, and funding, to conduct the assessment in the following capacities:
- What equipment do the universities have access to? (The brand, which department/faculty is it related to, when this was manufactured, what skills are needed to operate it…)
- What specific training are needed for the technical team that enables them to utilize the current existing lab equipment and use them on daily basis to enhance students’ knowledge and provide experiments for student learning outcomes?
- When were these equipment purchased and how were they maintained up until this assessment and which machinery are currently available and which ones are not used and why?
- Provide HEDP-MoHE a good overview and current status of existing laboratories, technical staff appointed for these facilities and training need assessment to training technical staff.
- Assessment shall provide a detailed review of current competencies of the technical staff and required technical skills to maintain and operate the laboratory facilities (existing equipment)
- A detailed assessment should be conducted on the number of technical staff in laboratories in the public universities.
- Procured equipment through years and current status – are they used and maintained or currently damaged and not functional.
- Seeking commitment of senior academic and administrative leadership of the universities is a prerequisite and shall engage with consulting company to assess their existing laboratory equipment and technical staff and propose long-term capacity building approach.
- During the field visits please ensure that information provided by the dean and faculty are physically verified and technical staff and their designations are confirmed as per their official HR records.
- Assess/inquire whether the lecturers/faculty members who use laboratories for teaching their students are familiar with the equipment themselves, are able to operate various equipment/instruments without any difficulty on their own, as well as guide technicians as needed to keep the laboratories fully operational.
- Review the policy and procedures in place for maintaining an adequate supply of spare parts and consumable materials for keeping equipment operational (in working order) without much down time and being able to use laboratory equipment for teaching when needed, and suggest ways to fill any gaps.
- Prepare an inventory of current equipment (both operational and non-operational) per faculty, type, and discipline of each university.
- Provide a detailed assessment of training needs of current technical stuff required for laboratory technicians of different types of laboratories and provide short-term technical and maintenance courses for technical staff of laboratory technicians to improve their job-related skills.
Data will be collected from 23 universities
The target participants of this assessment will be Dean of Faculties, the Technical staff of the faculty/department, Lab technicians and librarians.
Methodology and design of the assessment tool:
Both Qualitative and Quantitative data will be collected from the target groups.
Field data collection to a large extent should be done by the project and M&E staff, while the training, quality supervision and crosscheck should be ensured by the consulting firm during the field data collection period.
Active utilization of the labs.
Number of trainings the laboratory technician have gone through.
Active number of classes in the lab
Number of students using the lab…
Key Informant Interviews (KII) with faculty Deans and Faculty lab technicians.
Data will be collected in person from all universities for the sake of inventory.
However, scientific sampling can be conducted if necessary.
What softwares/tools will be used to analyze data?
The assessment should incorporate evaluation and feedback mechanisms to ensure that the training and technical assistance efforts are on target and highly effective in producing desired outcomes.
Assessment of Skill Requirements and Recommendation on Training Options:
The consultancy should identify the area which the technical training need to be conducted
The Consultancy will determine the skills required to meet the outputs necessary for the university technical staff in the area of IT, Library, and Laboratory.
Assess and identify what training is required to develop those skills;
Assess their existing skills against the needed/required skills and then consider the options for filling any skills gap.
Provide a series of options for delivering the training.
Identify programs and possible trainers from within each university
The firm should provide the necessary recommendation in order to prepare the training accordingly.
Collect procurement documents for equipment purchased for the labs and compare what items are present now, what items are lost. The condition of the tools are very important to know. Contact with department heads and ask about the current competency of the lab technicians and the number of technicians assigned to the lab and the amount of equipment present in the lab.
Data Sources and Procedures
Ministry of Higher Education, Higher Education Development Project, and participating universities will assist the consulting firm in providing required documents for desk review such as list of procured equipment for each university, list of technical staff and allocation of tashkeel positions for each university. The consulting firm shall collect all the relevant and credible sources so that it will be verifiable if needed. For instance, Deans of Faculty and faculty members (lab technicians) in each university.
Recommendation on sources for consulting firm
Qualifications Criteria of the Consultancy Firm:
- A record of minimum 3 years of experience in Afghanistan in consultancy services in the field of technical assessment preferably in the area of laboratory, library and IT.
- Demonstrate experience with World Bank or other donor support projects in areas of technical assessment, data collection, and technical staff evaluation in education sector.
- Organization’s Technical and Financial capacity to fulfill the assignment.
Ministry of Higher Education now invites eligible consultants (consulting firms) to indicate their interest in providing the services. Interested consultants must provide information as below indicating that they are qualified to perform the services; interested consultants must provide information indicating that they are qualified to perform the services (brochures, description of similar assignments, experience in similar conditions, availability of appropriate skills among staff, etc.). Consultants may associate to enhance their qualifications.
Protocol and comes with a predefined amount that will be released once the indicator is achieved.
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers current edition (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
A Consultant will be selected in accordance with the selection based on the consultants qualification (CQS) procedures set out in the World Bank’s Guidelines selection and employment of consultants under IBRD loans and IDA credits and Grants by World Bank Borrowers-Jan, 2011”. The Guidelines are available at www.worldbank.org/procure.
Interested Consultancy Firms may obtain further information at the addresses as given below during office hours from 09:00 to 16:00 hours Saturday through Wednesday.
Expressions of interest must be delivered in a written form to the address below (in person, or by e-mail) by October 23 , 2017 at 14:00 local time.
Ministry of Higher Education
Higher Education Development Program
Hamed Babak, Procurement Officer
Kart-e-Char, Kabul, Afghanistan
Cell: +93 786 140 131